Do you need a simple inventory system for your school?
Take control and eliminate your spreadsheets and paper files with an automated instructional material inventory management solution. TIPWeb-IM sigle-site software gives staff at your school complete control over tracking everything from student and teacher textbooks to resource kits. TIPWeb-IM single-site offers campus level functionality for order tracking, inventory control and textbook accountability down to the student.
How does it work?
- 1) Print and apply barcodes for your inventory from TIPWeb-IM.
- 2) At distribution, scan your student or teacher ID number and the barcode of the items they are receiving. (Distributing items with barcode scanning creates a link to the individuals ID number and the items unique barcode number. This link enables TIPWeb-IM to know if a students tries to return an item that wasn't given to them.)
- 3) At collection, scan just the unique item number to return materials back to storage. (Collection is also when you can account for any damages, convert outstanding items to lost, print lost book letters, collect payments and adjust your inventory counts to your actual quantities.
You only need one tool for everything related to instructional materials including:
- Inventory distribution
- Campus audits
- Barcode printing
- Lost and damaged item payments
- Instructional material order management
Choose a solution designed for your inventory needs, workflow and budget requirements.
TIPWeb-IM Single-Site Hosted Solution Options:
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Full Functionality
| Without Schedule and Course Functionality
| Manage unlimited users
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Secure, online campus inventory access from any web-browser with internet access
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Material barcode & student/teacher ID barcode printing capability
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Master Titles listing of all available state adopted resource titles
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Material tracking to students and teachers using a handheld scanner and barcodes placed on each item
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Print distribution receipts with a signature line for the student or parent to acknowledge all materials assigned to a student
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Report on outstanding materials at the end of the year to improve collections for lost items and to better predict replacement needs
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Create and print lost book letters pre-formated for mailing
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Record payments made for lost and damaged items
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Perform inventory needs analysis to identify item surplus/shortages (the number of students enrolled in a course compared to the number of items in inventory)
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| Print the class roster book check report to perform mid-year student book checks by class
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| Receive updated student data and schedule changes automatically once they are added/changed in the district’s Student Information System (SIS).
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| Data Import Options:
| Automated, daily SIS data file import of student and teacher demographics, schedules and courses
| One time, beginning of year SIS file import of student and teacher demographics only
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Quick Facts
TIPWeb-IM single-site software is a web-based application accessible via a web-browser. Choose your URL to access the TIPWeb-IM application for your school.
TIPWeb-IM single-site is available as a remote-hosted service by Hayes Software Systems.
Remote-hosted service offers your school fast software deployment and limited technical resource requirements. All software updates as well as database and server maintenance
are perfomed by Hayes IT staff.
- Implementation: TIPWeb-IM Single-Site Campus
- Installation & Updates: All performed remotely by Hayes IT staff
- Hosting: Hayes-Hosted
- Training: (2) On-Demand Webcast Getting Started Sessions
- Barcode Scanner: LS 2208 attached scanner (one per 600-800 students)
For more information and pricing
Complete our request information form, email us, or call toll free 800-749-5086.
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